Position Summary:

The Office Manager & Executive Assistant will be responsible for the administrative and organizational management of Gritstone’s Pleasanton facility. The ideal candidate will be experienced in handling a wide range of administrative and office management related tasks. The candidate must be a highly motivated self-starter needing minimal supervision, and be able to anticipate and meet the operational needs of the office staff. 

  • Responsible for the day-to-day operations of the office
  • Provide administrative support to the management team; e.g. travel (domestic and international), expense reporting, calendar, meeting arrangements (internal and external)
  • Oversee the office-related discretionary budget, and monitor and adjust spending accordingly 
  • Plan and execute team building activities
  • Office supply management
  • Manage the reception area and ensure effective telephone communications both internally and externally to maintain professional image
  • Greet visitors, ascertain nature of business, and direct visitors to appropriate person
  • Document creation and formatting (Word, Excel, PowerPoint)
  • Coordinate company-wide activities with Emeryville and Cambridge offices
  • Conduct new hire orientation (I9 documentation, site tour)
  • Fire Safety and Safety Committee Member, ensure OSHA compliance
  • Manage contract requests; liaison to legal counsel; Consulting Agreements, CDAs, MSAs, etc.
  • Assist with purchasing – vendor set-up and purchase order processing
  • Provide additional support as needed


Minimum Education/Experience

  • Bachelor’s degree or equivalent preferred
  • Minimum 2 years office management or operations experience, preferably in a GMP or biotech environment
  • Minimum 3 years experience in a senior administrative role

Other Qualifications

  • Reliable team player with a leadership mentality that can ‘make things happen’
  • Ability to handle sensitive and confidential information with discretion
  • Highly detail oriented with strong project management, organizational and relationship building skills
  • Ability to prioritize, multi-task and work effectively in a fast-paced, small start-up company environment
  • Self-motivated, self-disciplined and able to function independently as well as part of a team
  • Excellent written and verbal communication skills
  • Excellent computer proficiency (MS Word, Excel, PowerPoint)